Supporting a tenant with arrears to move to another of our properties
We are a small charity which owns 4 flats which we let to people with a local connection. Being landlord to these four flats is only part of our role as a charity supporting "in genuine need" from our village. Our rent is about half the normal housing association rate for equivalent properties locally. We have recently refurbished one of our flats which we now wish to let to one of the existing tenants. The man in question has been our tenants for over 11 years. He built up substantial rent arrears equivalent to a year's rent) during a difficult period for himself but has been steadily reducing this and over half has been repaid. He allowed his flat to deteriorate to a poor condition over a long period of time before and during the build up of arrears. However, he has been responsive to support and guidance and we have been satisfied with his efforts over the last 2-3 years to the extent that we wish to give him a "fresh start" in the refurbished flat and we are gifting him furniture and other support to facilitate the move. On checking his tenancy agreement, I see that it is an AST for 12 months without an extension clause. We need to put an appropriate tenancy agreement in place for the new flat. The only changes we are seeking to make from the current position are (1) a change of address from flat b to flat a, (2) we are supplying white goods in the new flat (we didn't before) and (3 we will be increasing the rent by £4 per week to cover the cost of the white goods.
We would like him to have the same security of tenure the day after the move as the day before it. We wish to roll forward the arrears and continue with the current arrangement of monthly payments for rent and a contribution towards arrears. His deposit is held by the DPS and we don't propose to change it.
We would welcome advice on the best way to proceed. We were minded to use the standard RLA AST but need advice on the term and how to record arrears.