Having a tenant that doesn't pay rent is not a pleasant experience. It is something you hope you never have to deal with. But, as a landlord, the reality is that you will probably have to contact a tenant regarding rent arrears at least once in your lifetime. Sometimes you will be able to recover the unpaid rent. Other times you may be forced to initiate the eviction process.
Prior to commencing the eviction process, communicate with your tenant by sending them a letter or if need be, a series of letters. Letters are also an effective paper trail and will help your case in court, if it was to go that far.
In the event of unpaid rent, the RLA have put together a collection of rent arrears letter templates to help you to communicate with your tenant.
Stage 1 - Use these letters in the first instance of non-rent payment
Rent Arrears - Friendly
Send to a tenant as a friendly reminder the rent is overdue.
Rent Arrears - Less Friendly
After sending 'Rent Arrears - Friendly' letter to a tenant and hearing nothing, send this letter.
Rent Arrears - Standing Order or Direct Debit bounces
Send to a tenant when a Standing Order or Direct Debit bounces.
Unpaid Standing Order or Direct Debit
Send to a tenant when a Standing Order or Direct Debit bounces following a phone conversation in which a collection date was agreed upon.
Direct Debit Cancellation
Send to a tenant immediately on receiving notice that a Direct Debit instruction has been cancelled.
Standing Order Cancellation
Send to a tenant immediately on receiving notice that a Standing Order instruction has been cancelled.
Stage 2 - If the letters from Stage 1 do not provide the outcome you were looking for, consider issuing these letters.
Rent Arrears - Small Claims Court Action Pending
This final letter is suitable when chasing arrears of rent only and not necessarily looking for vacant possession of your property.
Rent Arrears - Legal Action Pending
Legal action to regain vacant possession of your property is pending.
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